One of the most crucial issues that has arisen with the name approval segment, especially for new companies who has already been running a sole proprietary business or an unregistered partnership business, and wishes to stick on to the same business name while forming a private limited company. We have shortlisted some of the major yardsticks on which MCA rejects the desired name, and the basis thereon, which we hope that our readers who looks to register a private limited company would appreciate. Here are the common reasons for rejection of name -:  For Cases of New Companies –

• Proposed name is not according to the activities described in Main Objects
• Proposed Name is not available in view of the existence of identical or closely resembling companies.
• Proposed name is too general without any distinct word or identity
• Keywords like Industry/ Udyog, Enterprises, Products, Business, manufacturing may be considered when the company proposes to deal in various business activities/ the company is already carrying on various business activities (in case of change of name). As your business activity is in particular trade said keywords cannot be allowed
• Proposed name does not include suitable prefix
• Words like International, Hindustan, India, Bharat, Continental, Asiatic, Corporation will not be allowed unless the scope and scale of business of the proposed company justify the use of words.
• Proposed name includes words like National, Central, Union, Federal etc which are considered as undesirable
• Please furnish No Objection by way of Resolution of the Board of the Group of Companies
• Proposed name indicates the partnership or the patronage of any National Leader or of Government. Please furnish necessary evidence  in this regard to consider the matter further
• In case of company taking over business of partnership firm please furnish a copy of the Partnership deed, latest Assessment order, Balance Sheet of past two years and also Profit and Loss account. An affidavit signed by all the partners showing that the main objects of the Company will be to take over the business of present firm and thereafter the firm will be dissolved.

  For cases of Change of name of company –

• Board resolution of the existing company for change of name and reasons for change of name.
• Certified copy of latest Memorandum of Association, Balance Sheet and Profit and Loss account.
• Present business activities of the company and the proposed activities of the company specifying the object clause of the Memorandum under which the activities are covered.
• Turnover of the existing companies from the existing activities in the last 1 year.
• Turnover of the existing companies from the proposed activities in the last 1 year (specifying
• the exact period) duly certified by Statutory Auditors
• NOC from the out-going promoters if fresh allotted name is being applied as a Change of Name.
• Whether Form 23 for alteration in the object clause has been registered in ROC office if so furnish a copy of Certificate issued u/s 18(1) of the Companies Act, 1956
• Whether the company has filed its A/R, B/S up to date, if so proof thereof.

We at Taxmantra have a dedicated corporate law team comprising of Chartered Accountants, Company Secretaries and Corporate Law Experts to handle queries stretching from company incorporation to liquidation, to say the least. Our domain expertise captures queries related to Limited Liability Partnerships, Partnership businesses and Sole Proprietary concerns and regarding any provision of Companies Act, 1956 and LLP Act, 2008. In case you face any issues regarding name approval, please do call us or get in touch.